Policy Documents page

This page provides a central location where all Sheffield & District Advanced Motorcyclists policies can be accessed. The page provides immediate access to all changes made to  a policy within the year. Click a link to read the full policy document. All changes are incorporated into the policy documents at the end of the financial year. If you have any questions please contact a member of the SAM Committee for further clarification. Thank you.

  1. IAM RoadSmart & Charity Commission Policies
  2. SAM  Club Policies
  3. Local & National Observer Policies
  4. Training Policy
  5. Training Aids
  6. Presentations
  7. Website Policies

IAM RoadSmart & Charity Commission Policies

These are important documents that give guidance to both elected officers and ordinary members on their roles and responsibilities in managing and supporting the Sheffield and District Advanced Motorcyclists charity. The documents are available on the Charity Commission and IAM websites, but we wanted these to be more immediately available to elected officers and members. All documents are in pdf format.

This is the latest IAM RoadSmart handbook incorporating guidelines for affiliated groups, including Sheffield and District Advanced Motorcyclists, that all members should refer to when discussing matters affecting the club. In addition, each elected officer should ensure they read and understand the guidance from the Charity Commission on their responsibilities as a Trustee of a registered charity.

  • Data Protection & GDPR Policies

New data protection regulations will be implemented on the 25th May 2018. IAM RoadSmart have issued group guidance for meeting the requirements of this legislation.  This is the General Data Protection Regulation (GDPR) document. This is the IAM RoadSmart GDPR and  Data Management Guidelines for Groups document.  This is the IAM RoadSmart Group GDPR Declaration Form (Download and fill in using Adobe Reader). This is the IAM RoadSmart Group Member  GDPR statement (Download and fill in using Adobe Reader).

This document was prepared as a result of questions asked at the 2012 IAM Motorcycle Conference and is designed to clear up what appear to be common confusions.

This booklet was produced by the Norsk Motorcykkel Union in an effort to do something about the large spike in motorcycle accidents that occurred there every spring as riders poured onto the roads again after their winter. The booklet focuses an effective and precise riding technique, helps you understand the essential physics of the motorcycle and offers you a series of very concrete exercises that you can work on every time you are out riding.

ALL policy changes will appear here before being incorporated into the main policy document.

Policy Start Date
Policy Section
List of Policies
Policy Changes
2018-05-25
IAM RoadSmart & Charity Commission
Data Protection & GDPR Policies
The IAM RoadSmart Group Required Contract for Members. This pdf file can be used to withdraw from receiving SAM communications.
2018-05-23
IAM RoadSmart & Charity Commission
Data Protection & GDPR Policies
Three documents pertaining to GDPR added to the website. Links can be found in the section above. To complete the IAM RoadSmart GDPR Declaration Form, it should be downloaded, opened in Adobe Reader, fill in the boxes and print for signing.
2018-05-02
IAM RoadSmart & Charity Commission
Common Confusions
Due to a couple of groups who were unaware of the difference between IMI LO (local observer) and NO (national observer) qualifications, please see the following definitions below:

An LO can only observe for the group with which they qualified, and the associate under observation must be a member of that same group; if they transfer groups they cannot simply transfer the qualification. Nor is there necessarily any need for them to re-do the whole LO process from the start. If the LOA for their ‘new’ group is satisfied with their skills having observed a session, then the LOA simply completes a final sign-off LOPS form and submits that to imiqualifications@iam.org.uk so that records can be maintained.

An NO can observe for any group, even one they are not a member of, and that qualification travels with them if they transfer groups. This is because an NO has had an independent assessment of their skills by an area service delivery manager whereas an LO is a group appointment only (like the old group qualified observer). Supplied by Scott Tulip
2018-01-01
IAM RoadSmart & Charity Commission
Charity Commission
The UK Charity Commission now requires the submission of documentation to show that SAM is complying with new European Data Protection Regulations. This documentation is to be submitted with the annual accounts on October 31st of each year.

See http://iam-sheffield.bike/wp-content/uploads/2016/02/Jigsaw.pdf for Trustee responsibilities.

Sheffield & District Advanced Motorcyclists Policies

  • Membership
    • All SAM Club members MUST be paid-up members of IAM RoadSmart
    • To remain a member of the SAM Club, members should pay their club membership fee, currently £12, by the 1st April each year.
  • Guests
    • Members may bring guests to any SAM Club events where guest attendance is approved.
    • Guests are not permitted to take part in any event undertaken on behalf of IAM RoadSmart.
  • Club Events
    • All SAM members are welcome to take part in organised events.
    • Members are responsible for the conduct of their guest(s) at any SAM Club event.

ALL policy changes will appear here before being incorporated into the main policy document.

Policy Start Date
Policy Section
List of Policies
Policy Changes

Local and National Observer Qualifications

The IAM has introduced two new qualifications: Local and National Observer. Please contact the Guidance Secretary or a Member of the SAM Committee to discuss these qualifications. We have reproduced four of the relevant documents here but keep an eye the IAM’s website in case of updates.

ALL policy changes will appear here before being incorporated into the main policy document.

Policy Start Date
Policy Section
List of Policies
Policy Changes
2018-09-03
Observer Application/Qualifications
Local & National Observer Application Form
From Monday 3 September 2018 IAM RoadSmart will no longer be accepting paper or email applications for National or Local Observer qualifications. For the time being Local Observer Assessor applications must still be made via email to imiqualifications@iam.org.uk

The online application portal is available on the Group Management dashboard and can only be completed on behalf of applicants by group nominated officials:
https://www.iamroadsmart.com/my-dashboard/group-officials/imi-nomination

The IMI QAA registration and certification fee for Local and National Observers is funded by IAM RoadSmart.

Please bear in mind that an individual or group will be asked to reimburse IAM RoadSmart for any additional IMI admin charges due to incorrect:-
• Applications submitted by the individual or group
• Information/data supplied by the individual or group
Please note for both qualifications there is a 1 year time limit between registering with IMI and satisfactorily completing training.
If the candidate has not completed the qualification within 12 months they will be withdrawn from the qualification and any future registration will be chargeable.

Training policy

There are, essentially, two topics in this section: Training Policy and Risk Analysis. The Training Policy documents set out SAM’s attitudes towards the guidance of Associates; The Risk Analysis is linked to this but, in addition, contains the processes to be followed in a variety of Guidance situations.

There are two documents:

  1. SAM Training Policy: This is a revised version of the Training Policy that was set out in
2007. It has been brought up-to-date to reflect the Training Sub-committee’s report, included below.
  2. Risk Analysis: This is a link to the condensed version of the Risk Analysis for Observers with which every Observer should be familiar. It takes the main points from the ObservingSlow Riding and Observer’s Demonstration Ride documents.

ALL policy changes will appear here before being incorporated into the main policy document.

Policy Start Date
Policy Section
List of Policies
Policy Changes

Training Aids

Click this link for associate reading materials.

  • Use of radios

The IAM has decided to “formalise” the use of radios by Observers in motorcycle groups. When the process is finalised, it means that, to use radios during a guidance session an Observer will have to be “qualified” at one of three levels:

  1. Radios can be used only for giving directions.
  2. In addition to 1, radios can also be used for giving an Observer commentary.
  3. In addition to 1 and 2, radios can also be used for giving guidance by an Observer following the Associate.

To obtain one of these three levels and Observer will have to be trained and then assessed by someone who has been qualified to train and assess. At present, discussions are still continuing on training and assessing assessors. However, details of the qualification and assessment are given below:

First, read the general framework .  Secondly, read the details of what is required to become qualified .

ALL policy changes will appear here before being incorporated into the main policy document.

Policy Start Date
Policy Section
List of Policies
Policy Changes

Presentations

The purpose of this section is to make available copies of powerpoint presentations given at previous Observer Meetings.  At the moment, the only presentations included are those given at the last Meeting on the 11th November, 2013.

There were two major presentations: the first is on Observer Duties and the second on the new Observer Qualifications system.

Other, earlier, presentations will be included at a later date and new ones will appear immediately after they have been given.

ALL policy changes will appear here before being incorporated into the main policy document.

Policy Start Date
Policy Section
List of Policies
Policy Changes

Website Policies

Data protection, Cookie Consent and Website Use policies can be found here.

ALL policy changes will appear here before being incorporated into the main policy document.

Policy Start Date
Policy Section
List of Policies
Policy Changes